* If you are driving in or renting a car - parking is available at the hotel and fee will be waived

* If you are flying in - options are uber, Lyft, airport taxi or fellow attendee willing to pick you up

* If you are bringing pets - please advise when making the booking. They are pet friendly hotel. I believe they allow up to 2 pets per suite and fee is $75 for 4 nights - but of course double check

* Hot breakfast is included. Snacks and soft drinks will be in hospitality room. No alcohol but you can get alcohol at the hotel happy hour.

* On site restaurant for lunch and dinner AND several restaurants nearby - I'll send suggestions later on.

* FRIDAY SEPT 13 - Tour Bus to monuments and WW ll Memorial - $15 per person

* SATURDAY SEPT 14 - in the morning - the usual business meeting. We will set up in the hospitality room. I have committed to BBQ evening meal at hotel (see description below) I committed to 20 meals in order to get the hospitality room hefty fee waived.

*REGISTRATION FEE = $60 per person ($38 meal - including service & tax , $15 tour bus, $7 snacks & water & soft drinks ) BBQ does not include drinks.

Please just attach a note to the check with how many are coming. I do not have Venmo.
My address is:
Margaret McEvoy
5006 Weaver Terrace NW
Washington, DC 20016







RESERVATIONS PROCEDURE
Individual Call-in | Web Booking Page
We understand that each guest will be making their individual reservation as soon as possible but NO LATER THAN THE CUTOFF DATE OF: THURSDAY, AUGUST 15, 2024 at which time any remaining unreserved rooms will be released for general sale and subject to the Room Block Attrition provision. Please have your guests identify themselves as part of the 416th Veterans Group Room Block when calling our Reservations Department toll-free at 1-800-HILTONS to be able to take advantage of your special group rate.
Your guests may also make their reservation with a private web link provided by your Conference Services Manager. In the event your delegates request a reservation after the Cutoff date, reservations will be handled on a rate availability basis.


CHECK-IN TIME / CHECK-OUT TIME
Check-in time is 4:00 p.m. Every effort is made to accommodate delegates arriving before the check-in time; however, rooms may not be immediately available.
Check-out time is 12:00 pm. Requests to retain rooms beyond this time should be directed to the Front Desk on the departure morning. Should it be possible to extend a late check-out, a late check-out charge may be applicable.


GUARANTEE FOR ARRIVAL
All reservations must be guaranteed for arrival via an American Express Card, MasterCard, Visa, or Discover. If the guest fails to cancel the reservation in accordance to the Hotel's Cancellation Policy, or otherwise fails to show up for their reservation, Hotel will charge the attendees credit card, one night's guest room rate and tax.


PARKING
Hotel offers overnight self-park only at $20.00 per car, per night. Waived for group attendees.


BILLING ARRANGEMENTS
We understand the following billing arrangements apply for your group:

- Individuals Pay All Charges
- All guestrooms, tax and incidental charges are the responsibility of each guest, unless we are otherwise notified differently by the Program Coordinator for the Group. All other charges associated with your program will be posted to the Master Account.
- The Group is responsible for banquet charges, as outlined in the Function Information Agenda/Event Agenda section of this agreement, to the master account as well as any other charges as indicated by the authorized signature(s).

* Ronald Reagan National Airport is 18 miles. Dulles International Airport is 22 miles
* No shuttles
* Taxi, Uber or 416th friend (who may have driven to DC) for transport

SPECIAL CONCESSIONS

In consideration of the potential Room Night Commitment, Hotel will provide Group the following special concessions which also include complimentary brand amenities:
* Free made-to-order breakfast daily for hotel guest
* Free hotel evening reception w/complimentary snack and drinks daily for hotel guest (service times: 5pm to 6:30pm)
* Access to pool and fitness center for hotel guest
* Free Wi-Fi
* Complimentary Hospitality gathering space subject to one Food and Beverage event for minimum of 20 guests.
* Parking waived for group
* Special rate for King Suites for up to 20 rooms; if group needs additional rooms the group rate for the added rooms will be $20 more ($155 per King Suite per night plus taxes)

PRE/POST RESERVATIONS